Inspections are the backbone of keeping a building safe and compliant — fire safety checks, common-area walkthroughs, car park sweeps, end-of-lease condition reports. But the way most inspections still get done is stuck in the clipboard era: walk the building with a paper form, tick boxes, scribble notes, take photos on your phone, then sit back at the office and re-type everything into a report. The double-handling is slow, and every step is a chance to lose a photo, mismatch a note, or simply not get around to writing it up.
ComtyLink moves the whole inspection onto your phone. You walk the building, complete the inspection as you go — photos attached to each item — and the report is ready the moment you finish. No re-typing, nothing lost between the walkthrough and the write-up.
We’ve written before about what a good building inspection checklist looks like. This post is about doing those inspections in the app.
Build the Templates You Actually Use
Every building has its own set of recurring inspections, and a generic checklist never quite fits. ComtyLink lets you create custom inspection templates for each type of inspection you run — fire safety, common areas, car parks, plant rooms, move-in/move-out condition, whatever your building needs.
A template is a reusable structure: the sections and checklist items you want covered every time. Build it once, and every inspection of that type starts from the same consistent foundation — so a fill-in relief manager covers exactly what you would, and your records stay comparable over time.
And if building a template from scratch feels like a chore, ComtyLink can help generate one for you with AI — describe the inspection and get a structured starting template you can refine, rather than a blank page.
Inspect on Your Phone, Photo by Photo
Out on the walkthrough, you work through the template on your phone. Tick what passes. For anything that doesn’t, attach a photo right to that checklist item — not a loose photo in your camera roll that you’ll have to match up later, but a picture bound to the exact item it documents.
This is the detail that makes mobile inspections genuinely better than paper. A note that says “cracked tile near entrance” is fine; a note with the photo attached to that line is unarguable. When the report comes out, every issue carries its own evidence.
Because the inspection is completed live, there’s no second pass. By the time you’ve finished walking the building, the inspection is done — not sitting in a pile of forms waiting to be typed up.
Instant PDF Reports — With the Items You Choose
When the inspection is complete, ComtyLink generates a PDF report ready to share with a committee, an owner, a contractor, or a compliance file. No re-typing, no separate document to assemble.
You also control what goes in. When you export, you can choose which items to include — so a report to an owner can focus on the issues that need their attention, while a full compliance record keeps everything. One inspection, the right report for each audience.
Turn Any Issue Into a Maintenance Job — In One Tap
The whole point of an inspection is to find things that need fixing. In most systems, that’s where the trail goes cold: you finish the inspection, then separately open your maintenance system and re-create each issue as a job, copying details across by hand.
ComtyLink closes that loop. From an inspection item, you can create a maintenance request in one tap — the issue you just documented becomes a tracked job, photo and all, without re-entering anything. The finding flows straight into action, and nothing slips through the gap between “we noticed it” and “we’re fixing it.”
Why This Adds Up
Put together, the difference is significant:
- No double-handling. The inspection is the report. You don’t do the work twice.
- Better evidence. Photos bound to items, not floating in a camera roll.
- Consistency. Templates mean every inspection covers the same ground, every time.
- Action, not just observation. Issues become maintenance jobs in a tap.
For a building manager, that means inspections stop being the task you put off because of the paperwork on the other side. The paperwork is gone — it’s done by the time you walk back out the door.
Try It
ComtyLink offers a free 3-month trial with full access to every feature, including inspections, templates, and PDF reporting. If your inspections still involve a clipboard and an evening of typing, this is a change you’ll feel immediately.
Get in touch to see how inspections work in ComtyLink.
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