Writing building notices is one of those tasks that takes longer than it should. You know what you need to say — water shutdown on Thursday, fire alarm testing next week, new bin room rules — but turning that into a clear, professional notice eats into your morning. Multiply that by a few notices a week and you have lost hours that could have been spent on the building itself.
ComtyLink has completely redesigned the notice board feature to solve exactly this problem. The update brings AI-powered writing, scheduled sending, and a cleaner form experience that makes resident communication faster and more reliable.
What Changed and Why
The previous notice board worked, but it was basic. You typed a notice, hit send, and it went out immediately. No drafts, no scheduling, no help with wording. If you needed a notice to go out next Tuesday, you had to remember to write it on Tuesday.
The redesigned notice board addresses the things building managers actually struggle with:
- Writing takes too long: AI now drafts your notice for you
- Timing is inflexible: You can schedule notices for any future date
- No confirmation before sending: A detailed confirmation dialog now shows exactly what will be sent
- No feedback after sending: A real-time banner shows sending progress
These are not flashy additions. They are practical improvements based on how building managers actually use the notice board day to day.
AI-Powered Notice Writing
This is the biggest time-saver in the update. Instead of writing a notice from scratch, you describe what you want to communicate and the AI assistant drafts a professional notice for you.
How it works
The process is straightforward:
- Open the notice board and start a new notice
- Describe what you want to say in plain language
- Tap the AI button
- Review the draft, make any adjustments, and you are done
The AI understands building management context. Tell it “water shutdown Wednesday 9am to 1pm, plumbing repairs, all units affected” and it produces a properly structured notice with all the details your residents need — what is happening, when, how long, what they should do to prepare, and who to contact.
Where AI saves the most time
Some notices are quick to write. “The pool is closed today for cleaning” does not need AI assistance. But there are plenty of situations where AI earns its keep:
Scheduled maintenance notices — These need specific dates, times, affected areas, and preparation instructions. Getting the wording right so residents actually read and understand it takes effort. AI handles the structure so you just provide the facts.
By-law reminders — Writing a notice about noise complaints or common area misuse requires a diplomatic tone. Too blunt and residents get defensive. Too soft and the message gets ignored. AI strikes the right balance — professional and clear without being confrontational.
Emergency follow-ups — After a building incident, you need to communicate what happened, what was done, and what comes next. When you are tired and stressed, writing a coherent notice is the last thing you want to do. Give the AI the key points and let it handle the wording.
Welcome notices for new residents — Move-in information, bin collection days, parking rules, emergency contacts. These notices contain a lot of detail and benefit from clear formatting. AI structures the information so nothing gets missed.
You stay in control
AI drafts the notice. You decide what goes out. Every AI-generated notice appears in the editor where you can change the wording, add details, or rewrite sections before sending. The AI is a starting point, not a final product.
This is important because building managers know their residents. You know whether a formal tone or a casual one works better for your building. You know which details matter for your specific situation. AI gives you a solid first draft and you shape it to fit.
Scheduling Notices in Advance
The second major improvement is the ability to schedule notices for future dates.
Why scheduling matters
Think about how notices work in practice. You find out on Monday that the fire alarm testing is happening on Friday. Without scheduling, you have two choices:
- Send the notice immediately on Monday (but residents might forget by Friday)
- Set a reminder to send it on Thursday (but you might get pulled into something else and forget)
Neither option is great. With scheduling, you write the notice on Monday when the information is fresh and schedule it to go out on Thursday morning. Done. You do not need to think about it again.
How scheduling works
When you create a notice, you choose between two options:
- Send Now — The notice goes out immediately after you confirm
- Schedule — A date picker lets you select when the notice should be sent
If you have already scheduled a notice and need to change the date, the schedule dialog pre-fills with the existing date. You do not have to start from scratch — just adjust the date and confirm.
Practical uses for scheduled notices
Maintenance reminders — Write the notice when you book the contractor and schedule it for 48 hours before the work starts.
Monthly updates — Draft your building update whenever you have time during the month and schedule it for the first Monday.
Seasonal notices — Prepare storm season reminders, holiday period notices, or end-of-year communications well in advance. Write them when you are not under pressure.
Event announcements — If your building has a community event coming up, schedule a reminder notice for the day before.
Scheduling removes the mental load of remembering to send notices at the right time. You write it once and the system takes care of the rest.
A Better Sending Experience
Small details matter when you are managing communications for an entire building. The redesigned notice board includes improvements that reduce mistakes and give you confidence that your notice was delivered.
Confirmation before sending
When you tap “Send Now”, a detailed confirmation dialog appears showing:
- The notice content
- Who will receive it
- That the notice will be sent immediately
This is a safeguard against accidental sends. If you are still editing and accidentally hit the button, the confirmation step catches it. You review exactly what is going out before committing.
Real-time sending feedback
After you confirm, a “Sending Email…” banner appears so you know the system is working. In the old version, you tapped send and then wondered whether it actually went through. The banner removes that uncertainty.
This is especially useful when your internet connection is slow. Instead of tapping send again (and potentially double-sending), the banner tells you the system is processing your request.
Inline images in email notifications
When residents receive a notice via email, any images you included in the notice now appear inline — directly in the body of the email. Residents do not need to open attachments or click links to see photos.
This matters for notices that include visual context: photos of damage, maps showing affected areas, or images of new facilities. The information is right there when they open the email.
Form Redesign and Validation
The notice creation form has been rebuilt for a cleaner experience. Key improvements include:
Better validation — The form checks that required fields are filled before you can send. No more accidentally sending a notice with a missing subject line.
Cleaner layout — The form is easier to scan and fills in logically. Fields are grouped by purpose so you do not jump around the page.
Consistent design — The new form matches the design language used across the rest of ComtyLink, making it feel familiar rather than like a separate tool.
These are not headline features, but they reduce friction. When you are creating multiple notices per week, a smoother form experience adds up.
Combining AI and Scheduling
The real power comes from using both features together. Here is a typical workflow:
- You learn on Monday that the lifts will be serviced on Thursday
- You open the notice board and describe the situation to the AI: “Lift service Thursday 8am to 12pm, both lifts out of service, residents should use stairs, service company is ABC Lifts”
- AI drafts a professional notice with all the details
- You review it, tweak a couple of words, and schedule it for Wednesday afternoon
- You move on with your day
Total time: about two minutes. Without AI and scheduling, the same task would involve writing the notice from scratch and either sending it too early or trying to remember to send it later.
For building managers who look after multiple buildings, this combination is particularly valuable. You can sit down once a week, draft and schedule notices for all your properties, and know that each building’s residents will receive the right communication at the right time.
Tips for Getting the Most Out of These Features
Be specific with AI prompts
The more detail you give the AI, the better the output. Instead of “write a notice about plumbing work”, try “hot water will be off Tuesday 10am to 2pm for valve replacement on levels 5-8, other floors not affected, contact office on 02 1234 5678 with questions.”
The AI works with what you give it. More detail in means a more useful notice out.
Schedule notices for the right time
Think about when residents are most likely to read a notice:
- Weekday mornings work well for general updates
- The day before works best for maintenance reminders
- Two weeks before for anything requiring resident action (e.g., moving cars, providing access)
Use AI for the hard notices
Quick, factual notices are easy to write yourself. Save AI for the ones that require more thought — diplomatic messages about rule compliance, detailed maintenance notifications, or communications that need to cover multiple points clearly.
Review before you send
AI gets you 90% of the way there, but always read the draft before sending. Check that dates, times, and contact details are correct. Make sure the tone fits your building’s culture.
How This Fits Into Your Communication Strategy
The notice board is one part of how building managers communicate with residents. It works best alongside other channels:
- Resident portal — For ongoing information residents can access anytime
- Email notifications — Automatic when you post a notice, so residents get it in their inbox
- Mobile app — For managing communications on the go
The redesigned notice board with AI and scheduling makes the email notification channel significantly more effective. Better-written notices get read. Well-timed notices get acted on.
For more on building a comprehensive communication strategy, see our guide to effective resident communication.
Getting Started
If you are already using ComtyLink, the new notice board is available now. Open the notice board, and you will see the updated form with the AI writing button and scheduling options.
If you are not yet using ComtyLink and you are spending too much time writing building notices, this feature alone could save you hours each month.
Key takeaways:
- AI drafts professional notices from a brief description — saving 10-15 minutes per notice
- Scheduling lets you write notices when it suits you and send them when it suits residents
- Confirmation dialogs and real-time feedback reduce sending errors
- Email notifications now include inline images for better resident engagement
- The redesigned form is cleaner and includes proper validation
Want to see the new notice board in action? Try ComtyLink free for 3 months and start sending better building communications with less effort.